Against the popular belief that it is the content that matters in a conference, there needs to be some decorum as to where the people will be spending their entire day. No one likes a gloomy conference filled with boredom. That is where the sleepy faces come by.
So what can be done to have perfect conference halls for business, academia, workshop and alike?
Organize with tables
Having an organized set of tables is a sign that you are prepared for every gathering or meeting that will take place in the conference hall. Keeping a little space at every fourth or fifth row for walking is advisable.
You can always use plain steel tables which are easily available. But if you wish to enhance the whole look, wooden tables which are all in a uniform color, preferably a lighter varnished one, gives the very structure a formal attire.
Do have glasses of water or juice along with some packed snacks on every table for greater engagement.
Chic lights but bright lights
A conference room needs to highlight every corner of the room. The whole expanse of activities is so broad that every action needs its own associated lighting.
Proper ceiling lights give the whole conference hall a bright feel. If you want to have slight variation and focus on specific areas, then wall washers should be in the checklist.
For a perfect presentation, you need to have a good control panel that can be managed by the crew without specialized training.
A broad screen
It is the age of digital display. How long has it been that someone came with placards in a conference? Would be a rather funny act, won’t it?
Projectors that are meant for business display is an expense you want to incur. Your screens must have the ability to show bright and clear images and writing fonts. At the same time, the screen size should match the conference hall.
You might consider having integrated screens on two or four sides on the hall so that f4rom every nook the presentations are visible.
A high platform for performance
For all the special performances and talks of the day, you will need to have a higher platform which separates the ones listening from the ones projecting.
There are many multi-purpose stages available in the market today which can be altered according to the theme, motive, and purpose of the event being held.
Ever considered around stage than a boring square one? Works perfectly!
A room for food
Conferences tend to be fairly long hours matter. You cannot keep your delegates or attendees empty stomach for that long. No sooner you will have angry kids around or else.
Having a restaurant inside the conference hall is something that you gain your appreciation and also save you the trouble of having people assigned to go to every table and meet the food demands of the people.
You do not need to have a fully equipped kitchen. Just basic heating devices and ready to eat food would do the trick.
Food may be just simple but do meet the standards of elegant drinks. A small cellar would be such a warm touch to the in house restaurant.
A pleasure to sit
So with your classic wooden tables, you may not want plastic chairs. That would be kind of a disaster. We need something equally posh to match with the whole set.
Have single sofas are perfect if the event is very formal. People want to maintain their singularity on such days. Go for black, with wooden tables they match right away.
Personal cabinets for special times
For those special conferences that may not have many delegates but has great matter value, you need to give a little extra to the people.
Having personal cabinets for the conference time would make the delegates feel safer. There will be a lot of files, gadgets that they would want to be kept safe. A tiny cabinet by each table will bring in that assurance.
The overall wall panel
The wall panels need to cover the entire wall.
It is very easy to have presentations and displays if there is an acoustic panel. There are options for having ready to install panels which will give you the flexibility to change them once a while.
For more permanent wall panels, you can choose a light base color that will accent all the other elements of the décor.
Also, remember there is a vast ceiling just left to be decorated. There should be a panel that does not let the echoing of sounds. That is why Acoustic panels!
A green show
There is no magic that little plants cannot do. Grow sweet peas in mud containers and place them on each table top. These buddies grow really fast.
You can also have the sweet peas while they are flowering all hanging from the ceiling in jute containers. This will bring in a refreshing look to the whole formal atmosphere.
If smaller plants are too much then having tall plants sporadically at random areas or on the middle pathway will also enhance the décor.
A warm welcome for the guests
A sweet smile is surely enough for a welcome but having a front desk will help in managing the people entering and exiting. You can have a display of seating at a screen right behind the desk, so everyone has a clear idea as to where they are sitting.
This is the place where you can invite some colors. Graphic design on the desk or at the backdrop will be bright and embracing.
Amidst all the planning, visitors list, content developing forgetting the décor is not unusual. It is true that a conference hall is an expensive task to build, but if you already have a hall, all you really need to do is fit in the ideas.
Mindfully devote in the hall now, and you do not have to look back for resetting ever again. It is one-time investment.